Council Meeting Information & Schedule
Temporary changes to council and Council committee schedules and procedures during the covid-19 pandemic
A number of temporary changes have been made to Council and Council Committee meeting schedules and procedures during the COVID-19 pandemic.
The Town of Whitecourt now has the flexibility to conduct meetings and public hearings by electronic means. The Government of Alberta recently enacted the Meeting Procedures (COVID-19 Suppression) Regulation to allow municipalities to hold meetings in a manner that supports social distancing recommendations from the Chief Medical Officer of Health. Temporarily, all Council and Council Committee meetings will be held using the teleconference platform GoToWebinar. Public members will be able to access meetings in real time by following links that will be provided on the Whitecourt website in the Event Calendar and on the Council Meeting page for all Council Meetings.
Council and Council Committee Meeting Schedule
During the public health emergency, Whitecourt Town Council and Policies and Priorities Committee Meetings will be held at 9:30 a.m. on regularly scheduled days and will be held via electronic means. Public members will be able to access meetings in real time by following links that will be provided on the Whitecourt website in the Event Calendar and on the Council Meeting page for all Council Meetings.
Temporarily, all Regular Meetings of Council Committees (ex. Community Services Advisory Board, Municipal Planning Commission) are cancelled. In order to continue to operate various business functions of the organization, while at the same time practicing social distancing practices, Council Committees may meet at the call of the Chair and all meetings will be held electronically. Public members will be able to access meetings in real time by following links that will be provided on the Whitecourt website in the Event Calendar.
Public Input Session
Public Input Sessions, which are part of all Regular Council meetings and Policies and Priorities Committee meetings, will be conducted by correspondence only. Residents can submit comments to Council by email at firstname.lastname@example.org or by regular mail at Box 509, Whitecourt AB T7S 1N6.
Due to the COVID-19 pandemic, and in accordance with Meeting Procedures (COVID-19 Suppression) Regulation, Public Hearings will be conducted electronically using the GoToWebinar platform.
- Submit written comments to Council - Written submissions via email are encouraged. All written submissions must be received by noon on the Friday prior to the public hearing and contain the writer's name and address which will become part of public record.
- Register to participate live via web conferencing - Verbal presentations may also be accommodated during the meeting, however, individuals are asked to pre-register with the Legislative Manager by emailing a request to email@example.com prior to noon on the Friday prior to the public hearing. All those pre-registering by email must clearly state your full name, municipal address, daytime phone number, and your support or opposition of the proposed amendment. It is also recommended to confirm receipt of all written submissions or email pre-registration requests.
- Participate live - Anyone wishing to access the meeting in real time can do so by following the link provided on www.whitecourt.ca in the Event Calendar.
- Listen to the meeting and when the floor is open to speakers, click Raise Hand icon and wait for Administration to unmute your microphone.
- State your name, address and address Council. Council may ask questions after you make a presentation; however they will not engage in debate.
- When your presentation is complete, your microphone will be muted.
A Public Hearing is scheduled for Monday, June 22 at 9:30 a.m. For further details, click here.
Code of Conduct Bylaw
Members of Council and Council Committees have a responsibility to the community to ensure they behave appropriately and ethically when dealing with matters that relate to their positions. Code of Conduct Bylaw 1540 outlines ethical behaviour for elected and appointed representatives, and the standards serve to enhance public confidence.
Council Meeting Information
Whitecourt Town Council and Administration encourages all members of the community to attend Council Meetings! Town Council Meetings are held the second and fourth Monday of each month in Council Chambers at the Forest Interpretive Centre— 3002 33rd Street. (With the exception of the months of July, August and December.)
- Meetings are scheduled on the 2nd and 4th Monday of the month at 7:00 p.m.
Regular Council meetings are open to the general public, and every Council Agenda includes an item titled "Public Input Session" where individuals are provided the opportunity to speak to Council.
‘In-Camera’ Council Meetings are closed to the general public. Per the Municipal Government Act (MGA), In Camera discussion is limited to matters where disclosures could be harmful to personal privacy, individual or public safety, law enforcement, intergovernmental relations, or economic or other interests; reveal confidential evaluations, local public body confidence, or advice from officials; or disclose information that is subject to legal privilege.
Prior to each Council Meeting, Visitor and Delegation presentation and Public Hearing, the Chair will read statements informing everyone in attendance of the meeting process and guidelines.
Public Input Session
Please refer to information above about temporary changes to the Public Input Session during the COVID-19 pandemic.
All Regular Meeting of Council includes a Public Input Session. The purpose of the Public Input Session is to provide a venue that allows community members the opportunity to voice opinions and to bring attention to pertinent local issues. Council may ask for clarification regarding matters presented by public members, however this session is not intended as a forum for debate.
- Members of the public addressing Council shall write their name, address, and topic they will be discussing on the provided sign-up sheet, and shall begin comments by stating their name and home address for the official Meeting Minutes.
- Public members are not permitted to discuss matters that include personnel, legal matters, land issues, or items that have previously been discussed at a Public Hearing.
- Public Input Session issues shall be either: accepted as information; referred to Administration for further information; or, referred to Council for further discussion.
For more information please contact the Legislative Coordinator at the Town Office at 780-778-2273.
Submitting An Item For Council’s Regular Meeting Agenda
If you have an item you would like included on a Council Meeting Agenda, a request in writing, including relevant details, must be delivered to the Legislative Coordinator by 12:00, noon, on the Wednesday prior to Town Council’s Regular Meeting. Requests should be addressed to the Mayor or Whitecourt Town Council. Send or drop-off requests to the Whitecourt Administrative Office located at:
5004 – 52nd Avenue,
P.O. Box 509 Whitecourt AB T7S 1N6
Ph: 780-778-2273 Fax: 780-778-4166
Attention: Legislative Coordinator
Individuals who submit letters and other information to Council should be aware that it may be included on the agenda and that any personal information contained within their communications may become part of the public record and therefore made available through the agenda process which includes publication on this website.
Visitors And Delegations - Addressing Whitecourt Town Council
Individuals and organizations can address Whitecourt Town Council at a Regular Meeting, provided prior arrangements have been made. A written request, including relevant details, must be delivered to the Legislative Coordinator by 12:00, noon, on the Wednesday prior to Town Council’s Regular Meeting. Requests should be addressed to the Mayor or Whitecourt Town Council.
Send or drop-off requests to the Whitecourt Administrative Office located at:
5004 – 52nd Avenue, P.O. Box 509
Whitecourt AB T7S 1N6
Ph: 780-778-2273 Fax: 780-778-4166
Attention: Legislative Coordinator
"Visitors and Delegations" present information to Council and all comments must be directed to the Chair. Presentations are limited to 15 minutes. Council may ask questions of Visitors and Delegations following presentations; however, Council will not debate nor enter into dialogue with Visitors and Delegations. Once all Visitors and Delegations have presented to Council, the meeting will proceed to Agenda Item "Business Arising from Visitors and Delegations." At this time, Council may choose to discuss information presented by Visitors and Delegations. Prior to voting on motions regarding presentations made to Council, the Chair will summarize Council’s discussion and may ask the presenter if he/she has anything further to add. Additional comments are restricted to one minute.
A Public Hearing is held in order for Council to receive comments from the public. All Public Hearings are advertised in the Whitecourt Star and on the Town website, and all area residents affected the proposal are notified. At a Public Hearing, any person present who believes his/her interest is affected by the proposed bylaw shall be given an opportunity to be heard.
Public Hearing Information Open House:
Prior to a Public Hearing, Town Administration will schedule an Information Open House to provide residents with clarification and further information on the topic of the Public Hearing. Information Open Houses will be held at 6:45 p.m. in the foyer of the Forest Interpretive Centre (near the front entrance). You are encouraged to attend and ask for clarification from Administration prior to the Public Hearing.
Public Hearing Procedures:
When addressing Council at a Public Hearing, always begin your comments by stating your name and address. All comments must be related specifically to the subject of the noted bylaw and must be directed to the Chair. Council may ask questions of you following your comments, however Council will not debate nor enter into dialogue with the Public at the hearing. The order for presentations will be as follows:- those in support of the proposal;- those opposed to the proposal; and- any other person affected by the proposal who wishes to be heard.After the Public Hearing, Council will resume the Regular Council Meeting. The issue discussed at the Public Hearing will then be discussed at the next scheduled Policies and Priorities Committee, and then forwarded to Council for a decision.
Policies and Priorities Committee Meeting
Community members are encouraged to attend Policies and Priorities Committee Meetings. Policies and Priorities Committee Meetings are held the third Monday of each month (except for July and August) at 4:00 p.m. in the boardroom located downstairs at the Town Administrative Office.The Committee provides a forum for all members of Council to discuss community issues. Its role is to:
to receive delegations, providing an informal exchange of information and ideas.
to allow for a Public Dialogue Session.
to receive requests for review of policy or confidential issues from Council, the Mayor, any Councillor or the Chief Administrative Officer, and to investigate, and review the following areas:
Key issues facing the municipality
Setting of priorities
Financial planning and budget
Legal services and agreements
to submit policy recommendations to Council.
A Public Input Session has been incorporated into the beginning of this meeting to provide a venue for community members to voice opinions and to bring attention to local issues. Residents are encouraged to take advantage of this opportunity. See the Public Input Session - Terms of Reference for further information.